DIRECTIVE NUMBER:  09-04 (FAP 01)                  EFFECTIVE DATE: June
16, 2009

  Federal Agency Targeting Inspection Program (FEDTARG 09)

ABSTRACT

Purpose:		The OSHA Federal Agency Targeting Inspection Program (FEDTARG)
is designed to focus on specific federal agency worksites experiencing a
high number of lost time cases.  This Notice implements the revised,
annual FEDTARG for FY 2009.  FEDTARG 09 continues OSHA’s nationwide
inspection targeting program for workplaces staffed by federal employees
or by contractors whose work is supervised on a day-to-day basis by
federal agency personnel.  Furthermore, this Notice outlines the
procedures for carrying out programmed inspection activity at some of
the most hazardous federal workplaces. 

Scope:			OSHA-wide.

References:		  HYPERLINK
"http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=OSHACT" 
Occupational Safety and Health Act of 1970 ,   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=OSHACT&p_
id=3373"  Section 19 ;   HYPERLINK
"http://www.archives.gov/federal-register/codification/executive-order/1
2196.html"  Executive Order 12196 , February 26, 1980;   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_l
evel=1&p_part_number=1960"  29 CFR Part 1960 , Basic Program Elements
for Federal Employee Occupational Safety and Health Programs and Related
Matters; OSHA Instruction   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=1475"  ADM 03-01-005 , OSHA Compliance Records, August 3, 1998;
OSHA Instruction   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=1594"  CPL 02-00-025 , Scheduling System for Programmed
Inspections, January 4, 1995; OSHA Instruction   HYPERLINK
"http://www.osha.gov/OshDoc/Directive_pdf/CPL_02-00-148.pdf"  CPL
02-00-148 , Field Operations Manual, revised 2009; and OSHA Instruction 
 HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=1679"  FAP 01-00-003 , Federal Agency Safety and Health Programs,
May 17, 1996.

Cancellations:	This Notice cancels OSHA Notice 08-01 (FAP 01), Federal
Agency Targeting Inspection Program (FEDTARG 08), dated January 8, 2008.

Expiration Date:	This Notice expires on September 30, 2009, unless
replaced earlier by a new Notice.  Upon the expiration or replacement of
this Notice, inspection cycles already underway must be completed as
provided in paragraph XII.D. of this Notice.

State Plan Impact:	This Notice applies solely to federal agency
worksites.  It does not impact 			State Plan programs.

Action Offices:	National, Regional, and Area Offices.

Originating Office:	Directorate of Enforcement Programs.

Contact:		Directorate of Enforcement Programs

			Office of Federal Agency Programs

200 Constitution Avenue, NW, N-3622

Washington, D.C.  20210

			202-693-2122

By and Under the Authority of

Jordan Barab

Acting Assistant Secretary

	



Executive Summary

This Notice provides a rationale for developing the Federal Agency
Targeting Inspection Program (FEDTARG).  It defines key terms, describes
the development of FEDTARG inspection lists, outlines scheduling and
inspection procedures for FEDTARG, and provides information on IMIS
coding.  The Appendix provides a checklist for Compliance Safety and
Health Officers.

Significant Changes

Changes the issuance of this Notice from calendar year to fiscal year to
align the Program with the Agency’s Annual Plan.

Table of Contents

  TOC \o "1-2" \h \z \u    HYPERLINK \l "_Toc224455317"  I.	Purpose.	 
PAGEREF _Toc224455317 \h  1  

  HYPERLINK \l "_Toc224455318"  II.	Scope	  PAGEREF _Toc224455318 \h  1 


  HYPERLINK \l "_Toc224455319"  III.	References.	  PAGEREF _Toc224455319
\h  1  

  HYPERLINK \l "_Toc224455333"  IV.	Cancellations	  PAGEREF
_Toc224455333 \h  2  

  HYPERLINK \l "_Toc224455334"  V.	Expiration Date	  PAGEREF
_Toc224455334 \h  2  

  HYPERLINK \l "_Toc224455335"  VI.	Federal Program Change	  PAGEREF
_Toc224455335 \h  2  

  HYPERLINK \l "_Toc224455336"  VII.	Background.	  PAGEREF _Toc224455336
\h  2  

  HYPERLINK \l "_Toc224455337"  VIII.	Significant Changes.	  PAGEREF
_Toc224455337 \h  2  

  HYPERLINK \l "_Toc224455338"  IX.	Action Required.	  PAGEREF
_Toc224455338 \h  2  

  HYPERLINK \l "_Toc224455339"  A.	Responsible Office	  PAGEREF
_Toc224455339 \h  2  

  HYPERLINK \l "_Toc224455340"  B.	Action Offices	  PAGEREF
_Toc224455340 \h  2  

  HYPERLINK \l "_Toc224455341"  C.	Information Offices	  PAGEREF
_Toc224455341 \h  2  

  HYPERLINK \l "_Toc224455342"  X.	Definitions.	  PAGEREF _Toc224455342
\h  3  

  HYPERLINK \l "_Toc224455343"  A.	Certified Safety and Health Committee
  PAGEREF _Toc224455343 \h  3  

  HYPERLINK \l "_Toc224455344"  B.	Comprehensive Inspection	  PAGEREF
_Toc224455344 \h  3  

  HYPERLINK \l "_Toc224455345"  C.	Deferral	  PAGEREF _Toc224455345 \h 
3  

  HYPERLINK \l "_Toc224455346"  D.	Establishment	  PAGEREF _Toc224455346
\h  3  

  HYPERLINK \l "_Toc224455347"  E.	Federal Agency	  PAGEREF
_Toc224455347 \h  3  

  HYPERLINK \l "_Toc224455348"  F.	OWCP Data	  PAGEREF _Toc224455348 \h 
3  

  HYPERLINK \l "_Toc224455349"  G.	Partial Inspection	  PAGEREF
_Toc224455349 \h  4  

  HYPERLINK \l "_Toc224455350"  H.	Partnership	  PAGEREF _Toc224455350
\h  4  

  HYPERLINK \l "_Toc224455353"  XI.	Description of the
Establishment-Specific Targeting Plan for FEDTARG 09.	  PAGEREF
_Toc224455353 \h  4  

  HYPERLINK \l "_Toc224455354"  A.	Scope	  PAGEREF _Toc224455354 \h  4  

  HYPERLINK \l "_Toc224455356"  B.	Primary Inspection List	  PAGEREF
_Toc224455356 \h  4  

  HYPERLINK \l "_Toc224455357"  C.	Secondary Inspection List	  PAGEREF
_Toc224455357 \h  4  

  HYPERLINK \l "_Toc224455359"  D.	Office Only Sites	  PAGEREF
_Toc224455359 \h  5  

  HYPERLINK \l "_Toc224455360"  XII.	Scheduling.	  PAGEREF _Toc224455360
\h  5  

  HYPERLINK \l "_Toc224455361"  A.	General	  PAGEREF _Toc224455361 \h  5
 

  HYPERLINK \l "_Toc224455367"  B.	Maintaining Inspection Lists/Cycles
and Documentation.	  PAGEREF _Toc224455367 \h  6  

  HYPERLINK \l "_Toc224455368"  C.	Deferrals.	  PAGEREF _Toc224455368 \h
 6  

  HYPERLINK \l "_Toc224455369"  D.	Inspection Priority.	  PAGEREF
_Toc224455369 \h  7  

  HYPERLINK \l "_Toc224455371"  XIII.	Deletions.	  PAGEREF _Toc224455371
\h  7  

  HYPERLINK \l "_Toc224455372"  A.	Previous Inspections	  PAGEREF
_Toc224455372 \h  7  

  HYPERLINK \l "_Toc224455373"  B.	Voluntary Protection Program	 
PAGEREF _Toc224455373 \h  7  

  HYPERLINK \l "_Toc224455374"  C.	OSHA Strategic Partnership	  PAGEREF
_Toc224455374 \h  8  

  HYPERLINK \l "_Toc224455376"  XIV.	Inspection Procedures.	  PAGEREF
_Toc224455376 \h  8  

  HYPERLINK \l "_Toc224455377"  A.	Scope	  PAGEREF _Toc224455377 \h  8  

  HYPERLINK \l "_Toc224455381"  B.	Notices of Unsafe or Unhealthful
Working Conditions	  PAGEREF _Toc224455381 \h  9  

  HYPERLINK \l "_Toc224455382"  C.	Recordkeeping Violations	  PAGEREF
_Toc224455382 \h  9  

  HYPERLINK \l "_Toc224455383"  D.	Compliance Safety and Health Officers
  PAGEREF _Toc224455383 \h  9  

  HYPERLINK \l "_Toc224455389"  XV.	Relationship to Other Programs.	 
PAGEREF _Toc224455389 \h  10  

  HYPERLINK \l "_Toc224455390"  A.	Unprogrammed Inspections	  PAGEREF
_Toc224455390 \h  10  

  HYPERLINK \l "_Toc224455391"  B.	Special Emphasis Program Inspections.
  PAGEREF _Toc224455391 \h  10  

  HYPERLINK \l "_Toc224455392"  C.	Inspections Under Both FEDTARG and
NEP/LEP.	  PAGEREF _Toc224455392 \h  10  

  HYPERLINK \l "_Toc224455393"  XVI.	Recording and Tracking.	  PAGEREF
_Toc224455393 \h  10  

  HYPERLINK \l "_Toc224455394"  A.	FEDTARG 09-Only Inspections	  PAGEREF
_Toc224455394 \h  10  

  HYPERLINK \l "_Toc224455397"  B.	FEDTARG 09-Combined with Unprogrammed
Inspections	  PAGEREF _Toc224455397 \h  10  

  HYPERLINK \l "_Toc224455398"  C.	FEDTARG 09-Combined with NEP or LEP
Inspections	  PAGEREF _Toc224455398 \h  11  

  HYPERLINK \l "_Toc224455399"  D.	FEDTARG 09-Combined with Unprogrammed
and Other Programmed Inspections	  PAGEREF _Toc224455399 \h  11  

  HYPERLINK \l "_Toc224455400"  E.	Strategic Management Plan	  PAGEREF
_Toc224455400 \h  11  

  HYPERLINK \l "_Toc224455401"  APPENDIX A – FEDTARG: Compliance
Safety and Health Officer Checklist	A-  PAGEREF _Toc224455401 \h  1  

 Purpose.  The OSHA Federal Agency Targeting Inspection Program
(FEDTARG) is designed to focus on specific federal agency worksites
experiencing a high number of lost time cases (LTCs).  This Notice
implements the revised FEDTARG for FY 2009.  FEDTARG 09 continues
OSHA’s nationwide inspection targeting program for workplaces staffed
by federal employees or by contractors whose work is supervised on a
day-to-day basis by federal agency personnel.  This Notice outlines the
procedures for carrying out programmed inspection activity at some of
the most hazardous federal workplaces.  Furthermore, this Notice
establishes FEDTARG as a fiscal-year based programmed inspection program
for federal agency worksites.

Scope  XE "Scope"  .  TC "II. Scope" \f C \l "1"    This Notice applies
OSHA-wide.

References  XE "References"    TC "III. References" \f C \l "1"  .

  HYPERLINK
"http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=OSHACT" 
Occupational Safety and Health Act of 1970 ,   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=OSHACT&p_
id=3373"  Section 19 : Federal Agency Safety Programs and
Responsibilities.

  HYPERLINK
"http://www.archives.gov/federal-register/codification/executive-order/1
2196.html"  Executive Order 12196 , February 26, 1980.

  HYPERLINK
"http://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_l
evel=1&p_part_number=1960"  29 CFR Part 1960 , Basic Program Elements
for Federal Employee Occupational Safety and Health Programs and Related
Matters, October 21, 1980 and as amended.

  HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=FEDERAL_R
EGISTER&p_id=18264"  29 CFR Part 1960, Subpart I  – Recordkeeping and
Reporting Requirements; 69 FR 68793-68805, November 26, 2004.

  HYPERLINK
"http://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_l
evel=1&p_part_number=1904"  29 CFR Part 1904 , Recording and Reporting
Occupational Injuries and Illnesses.

Directives

  HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=1475"  ADM 03-01-005 , OSHA Compliance Records, OSHA Instruction,
August 3, 1998.

  HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=1594"  CPL 02-00-025 , Scheduling System for Programmed
Inspections, OSHA Instruction, January 4, 1995.

  HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=3205"  CPL 02-00-135 , Recordkeeping Policies and Procedures
Manual, OSHA Instruction, December 30, 2004.

  HYPERLINK "http://www.osha.gov/OshDoc/Directive_pdf/CPL_02-00-148.pdf"
 CPL 02-00-148 , Field Operations Manual (FOM), March 26, 2009.

  

  HYPERLINK "http://www.osha.gov/OshDoc/Directive_pdf/CSP_03-01-003.pdf"
 CSP 03-01-003 , Voluntary Protection Programs (VPP): Policies and
Procedures Manual, OSHA Instruction, April 18, 2008.

  HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=3186"  CSP 03-02-002 , OSHA Strategic Partnership Program for
Worker Safety and Health, OSHA Instruction, December 9, 2004.

  HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=1679"  FAP 01-00-003 , Federal Agency Safety and Health Programs,
OSHA Instruction, May 17, 1996.

IV.	Cancellations.  This Notice cancels OSHA Notice 08-01 (FAP 01),
Federal Agency Targeting Inspection Program (FEDTARG 08), dated January
8, 2008.

V.	Expiration Date.  T  XE "Expiration Date"  his Notice will terminate
on September 30, 2009, unless replaced earlier by a new Notice.  Upon
the expiration or replacement of this Notice, inspection cycles already
underway must be completed as provided in paragraph XII.D of this
Notice.

VI.	Federal Program Change  XE "Federal Program Change"    TC "VI.
Federal Program Change" \f C \l "1"  .  This Notice applies solely to
federal agency worksites.  It does not impact State Plan programs.

VII.	Background  XE "Background"    TC "VII. Background" \f C \l "1"  .

  HYPERLINK
"http://www.archives.gov/federal-register/codification/executive-order/1
2196.html"  Executive Order 12196  – Occupational Safety and Health
Programs for Federal Employees, Paragraph 1-401(i) requires Federal OSHA
to “[c]onduct unannounced inspections of agency workplaces when the
Secretary determines necessary if an agency does not have occupational
safety and health committees; or in response to reports of unsafe or
unhealthful working conditions…”.  The following federal agencies
have certified safety and health committees: Central Intelligence
Agency, Department of Labor, General Services Administration, Securities
and Exchange Commission, Tennessee Valley Authority, and the U.S.
International Trade Commission.

VIII.	Significant Changes  XE "Significant Changes"    TC "VIII.
Significant Changes" \f C \l "1"  .  Changes the issuance of this Notice
from calendar year to fiscal

year to align the Program with the Agency’s Annual Plan.

IX.	Action Required.  TC "IX. Action Information" \f C \l "1"    

A.	Responsible Office  TC "A. Responsible Office" \f C \l "2"  .  The
Directorate of Enforcement Programs (DEP), through its Office of Federal
Agency Programs (OFAP), coordinates the development of FEDTARG, oversees
the overall Program, and advises the Assistant Secretary concerning
FEDTARG issues.

B.	Action Offices  TC "B. Action Offices" \f C \l "2"  .  All National
Office Directorates and Offices, Regional Offices, and Area Offices
involved in the design, approval, and implementation of this inspection
targeting program must adhere to this Notice. 

C.	Information Offices.  The OSHA Training Institute, Voluntary
Protection Programs Managers and Coordinators, OSHA Strategic
Partnership Coordinators, Compliance Assistance Coordinators, Compliance
Assistance Specialists, Federal Agency Program Officers, and Regional
Enhanced Enforcement Program Coordinators must be aware of this
inspection targeting program.

X.	Definitions  XE "Definitions"  .  TC "X. Definitions" \f C \l "1"  

A. 	Certified Safety and Health Committee.  An agency safety and health
committee that meets the provisions of section 1-3 of Executive Order
12196, and of 29 CFR Part 1960, as listed and attested to by the head of
each agency, in writing to the Secretary.

B.	Comprehensive Inspection.  Consistent with the Field Operations
Manual (FOM), Chapter 3, paragraph A, Comprehensive, the term
“comprehensive inspection” is “…a substantially complete
inspection of the potentially high hazard areas of an establishment.  An
inspection may be deemed comprehensive even though, as a result of the
exercise of professional judgment, not all potentially hazardous
conditions, operations, and practices within those areas are
inspected.”

C.	Deferral.  For purposes of this Notice, the term “deferral” means
a delay of an inspection of a specific federal agency due to its
participation in an OSHA Strategic Partnership (  HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=3186"  OSP ) or application to a Voluntary Protection Programs ( 
HYPERLINK "http://www.osha.gov/OshDoc/Directive_pdf/CSP_03-01-003.pdf" 
VPP ).  Deferrals will be inspected at the end of their deferral period.

D.	Establishment.  As applied to federal agencies, the term
“establishment” means a single physical location where business is
conducted or where services or operations are performed.  Where
distinctly separate activities are performed at a single physical
location, each activity will be treated as a separate
establishment/inspection.  Typically, an establishment refers to a
federal agency’s field activity, regional office, area office,
installation, or facility.  

E.	Federal Agency.  For this Notice, a “federal agency” is an
Executive Department, as identified in U.S. Code Title 5, Part 1,
Chapter 1,§ 101, or any employing unit, or authority of the Executive
Branch of the Government.  For the purposes of this Notice, it does not
include the U.S. Postal Service (USPS).

F.	OWCP Data. The Office of Workers’ Compensation Programs ( 
HYPERLINK "http://www.dol.gov/esa/owcp"  OWCP ) is an agency within the
Department of Labor that administers the Federal Employees’
Compensation Program, providing benefits for federal and USPS employees
with employment-related injuries or occupational illnesses.  Data
generated through the OWCP claims process is used to determine lost time
case numbers for FEDTARG.

G.	Partial Inspection.  Consistent with the FOM, Chapter 3, Inspection
Scope, B. Partial., a “partial inspection” is an inspection
“…whose focus is limited to certain potentially hazardous areas,
operations, conditions, or practices at the establishment.”  A partial
inspection may be expanded based on information the compliance safety
and health officer (CSHO) gathers during the inspection process.  The
CSHO, in consultation with the Area Director, must use professional
judgment to determine the necessity for expanding the inspection scope,
based on information gathered during the records or program review and
walkaround inspection.  For OSHA Strategic Partnership Program
participants, CSP 03-02-002, paragraph XIV.B.4 refers to this type of
inspection as a programmed inspection with a limited scope. 

Partnership.  For this Notice, the term “partnership” refers only to
those agreements in which:

The establishment participates in an OSP in accordance with OSHA
Instruction   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=3186"  CSP 03-02-002 ; and, for which 

There is an active partnership agreement. 

XI.	Description of the Establishment-Specific Targeting Plan for FEDTARG
09.  TC "XI. Description of the Establishment-Specific Targeting 2007
(FedTarg) Plan" \f C \l "1"  

Scope.  This Program is directed toward federal agency establishments
that experienced large numbers of lost time injuries during fiscal year
2008.  Establishment-specific lost time claims data was obtained from
the OWCP to implement this Program.

Given the security concerns of some federal departments, the CSHO may be
required to obtain a specific security clearance(s).  This requirement
may necessitate special planning by the Area Office and, in some cases,
may delay the opening of the inspection. 

Primary Inspection List.  A primary inspection list, also known as the
inspection cycle, will be developed, using a random numbers table, for
each of the OSHA Regions.  Each OSHA Region’s primary list will
include 100% of the establishments within the Region’s jurisdiction
reporting 100 or more lost time cases (LTCs) during FY 2008, 50% of the
establishments reporting 50 to 99 LTCs, and 10% of the establishments
reporting 20 to 49 LTCs.  All sites on the primary list must be
inspected.

Secondary Inspection List.  The National Office recognizes that
resources available for FEDTARG will vary among the Regional and Area
Offices.  Those offices that have the ability to conduct more targeted
federal agency inspections than are provided on their primary inspection
lists may develop additional inspection cycles from the secondary
inspection lists.  Once any cycle is opened, it must be completed.

On request, OFAP will provide the Federal Agency Program Officers
(FAPOs) with secondary lists of sites within their Regions that fall
within the scope of FEDTARG.  The lists will provide basic information
about each site, as well as the random number designation assigned to
each site.  After determining the number of additional inspections
desired, the FAPO will use the lists to create a secondary inspection
cycle on either a Regional or Area Office basis.  To create an Area
Office cycle, the FAPO will identify all establishments within the
coverage of a particular Area Office.  These establishments will remain
in the same order as on the “master list” since they have already
been subject to random selection and ranking.  For each cycle that is
developed, and assuming that the requisite numbers of sites are
available, 60% of the sites will come from the list of worksites with
50-99 LTCs, and 40% will come from the list with 20-49 LTCs.

Office Only Sites.  The FEDTARG inspection system does not focus on
establishments that are office environments only.  Therefore, if a CSHO
arrives at an establishment and discovers an office at the site, the
CSHO must determine if other work locations were included as part of the
“establishment” for OWCP purposes.  For example, a human resources
office may be listed with a large number of LTCs when in actuality those
cases were associated with smaller workgroups at various locations.  The
CSHO will need to review the injury and illness logs to identify a
limited number of the establishment’s physical locations experiencing
LTCs.  The Area Director will determine the appropriate number and
location of on-site inspections necessary to adequately address the
safety and health issues, but at least one site must be inspected.  If
the Area Director determines that more than one location needs to be
inspected, the sites may be chosen either randomly or based on the
highest number of LTCs.  In the event that a large number of LTCs are
occurring in the office environment, the office will be inspected.

XII.	Scheduling  XE "Scheduling"    TC "XII. Scheduling" \f C \l "1"  . 

General.

The National Office will provide each Region with a list of
establishments within its coverage area meeting the criteria for the
primary inspection list.  On request, the National Office will provide
each Region with lists of establishments which reported 50-99 and 20-49
LTCs during FY 2008, to be used in generating secondary inspection
cycles.  These supplemental lists will include the agency name, number
of claims, and limited establishment location information.

An Area Office must complete the inspections on the primary targeting
list prior to initiating cycles from the secondary inspection list.  If
needed, a secondary inspection cycle may be opened before completion of
the primary list to:

Improve the efficiency of the Area Office, or

Continue federal agency inspection activity if inspections at some of
the primary sites have been deferred.

Once any inspection cycle is opened, whether primary or secondary, it
must be completed.

Maintaining Inspection Lists/Cycles and Documentation.

The Area Director is responsible for maintaining documentation necessary
to demonstrate that the FEDTARG 09 inspection lists and cycles have been
used in accordance with the requirements of this Notice.  Documentation
should include a rationale for all deletions, deferrals, or other
modifications, such as a reason for expanding specific inspection(s) to
cover health hazards, based on either:

1.	The prior inspection history of the establishment, or 

2.	Current knowledge concerning the industry in which an establishment
is classified. 

In accordance with CPL 02-00-025, paragraph B.1.b.(1)(c)3, the Area
Office must maintain all inspection lists, cycles, and documentation for
a period of three years after completing all the inspections conducted
under the current FEDTARG plan. For record disposition schedule, see  
HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=1475"  ADM 03-01-005 , Appendix D, Compliance Records Disposition
Schedule. 

C.	Deferrals  XE "Deferrals"    TC "A. Deferrals" \f C \l "2"  .  

	1.	OSHA Strategic Partnerships (OSPs).  According to CSP 03-02-002,
OSHA Strategic Partnership Program for Worker Safety, Section XIV. OSPP
Benefits, B. OSHA Enforcement Benefits, an establishment participating
in an OSP for which there is an active agreement may be deferred from a
programmed inspection for up to six months from the signing of the
partnership agreement, or the establishment’s subsequent entry into
the partnership.  Contact the Regional Partnership Coordinator/Manager
with any questions regarding a specific workplace.  See   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=3186"  CSP 03-02-002 .

	2.	Voluntary Protection Programs (VPP) Applicant   XE "VPP Applicant" 
. If an establishment is in the process of applying for OSHA’s VPP,
the Area Director, upon receiving notification from the VPP Manager that
a VPP on-site review has been scheduled, will defer any programmed
inspection.  The deferral period will start no more than 75 calendar
days prior to the commencement of the establishment’s scheduled
pre-approval on-site review.

D.	Inspection Priority  XE "Inspection Priority"    TC "C. Inspection
Priority" \f C \l "2"  .

	Normally, an Area Office’s first inspection priority is to conduct
unprogrammed inspections.  Area Offices will follow the inspection
priorities as described in   HYPERLINK
"http://www.osha.gov/OshDoc/Directive_pdf/CPL_02-00-148.pdf"  CPL
02-00-148 , with the following additional guidance:

Area Offices that have started but have not completed a cycle of federal
agency inspections must normally complete that cycle before beginning a
new cycle.  Carryovers will be handled in accordance with   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=1594"  CPL 02-00-025 , Scheduling System for Programmed
Inspections, paragraph B.1.b(1)(e)1, or as outlined in paragraph XII of
this Notice.

All establishments on the Federal Agency Primary Targeting list must be
inspected unless, in view of resource considerations, the Regional
Administrator has received special approval (generally in advance) from
the Assistant Secretary.  The rationale for the reduction should be
documented according to paragraph XII.B. of this Notice. 

Secondary inspection cycles do not have to be completed before the
expiration of this Notice.  However, if a cycle has been started, all
sites must be inspected prior to initiating inspections under a new
year’s federal targeting program.

Area Offices will continue to conduct other programmed inspections under
the National Emphasis Program (NEP) or the Local Emphasis Program (LEP)
initiatives, as the Area Office and Regional goals dictate.

XIII.	Deletions  TC "XIII. Deletions" \f C \l "1"  .  

	Area Offices will be responsible for making appropriate deletions from
the inspection list as indicated below. 

Previous Inspections  TC "A. Previous Inspections" \f C \l "2"  .  Only
establishments that received a comprehensive safety inspection within
the previous 24 months prior to the creation of the current inspection
cycle will be deleted from the inspection list.  The date for receiving
a comprehensive safety inspection is the opening conference date.  

Voluntary Protection Programs (VPP)  XE "VPP"    TC "B. VPP" \f C \l "2"
 .  If the establishment is an approved VPP participant, it is to be
deleted from the inspection list.  

OSHA Strategic Partnership (OSP)  XE "OSP"    TC "C. OSP" \f C \l "2"  .
 If an establishment is participating in an OSP, it may be deleted from
the inspection list if it meets the terms outlined in   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=3186"  CSP 03-02-002 , paragraph XIV.B.5.a. i., and paragraph
XIII.A, above.

In accordance with   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=3186"  CSP 03-02-002 , paragraph XIV.B.5.a.ii., the Area
Director, with the approval of the Regional Administrator, may extend
the deletion of an establishment from the inspection list for another
year if the partner continues to meet the conditions of the partnership
agreement and demonstrates improved performance in areas measured by the
partnership.

XIV.	Inspection Procedures  XE "Inspection Procedures"    TC "XIV.
Inspection Procedures" \f C \l "1"  . 

	

Scope  XE "Scope"  .  TC "A. Scope." \f C \l "2"    Inspections
conducted under FEDTARG will be comprehensive safety inspections. 
Health inspections (comprehensive or partial) will be limited to CSHO
referrals and Area Director  XE "Area Director"   discretion based on
industry experience or the history of the individual establishment. 
Ergonomic hazards will be addressed in consultation with the Regional
ergonomic coordinator.

When an Area Director  XE "Area Director"   orders a health inspection
(comprehensive or partial) at an establishment, the Area Director must
document his/her rationale for the inspection.  If an Area Director
orders a health inspection at an establishment based on experience or
knowledge concerning an industry, similar health inspections must also
be considered at all other establishments within that industry
classification that are on the Area Office’s Federal Agency Targeting
Inspection Program list.  The Area Director also has the discretion to
initiate a health inspection based solely on individual establishment
criteria or history.  Inspections will be conducted in accordance with
the procedures described in   HYPERLINK
"http://www.osha.gov/OshDoc/Directive_pdf/CPL_02-00-148.pdf"  CPL
02-00-148   and other guidance documents.  

Where the CSHO observes contractors performing other work, such as
construction or maintenance activity that is not being supervised by the
site’s federal agency, the CSHO may open another inspection if he/she
observes hazards.  The inspection will be expanded to include resident
contractors providing services such as security, food service, or
housekeeping only when the CSHO observes obvious hazards that need to be
addressed. 

An inspection at any partnership site will normally be a comprehensive
safety inspection.  However, if the establishment has undergone a
necessary on-site non-enforcement verification inspection, a limited
scope inspection may be conducted in accordance with   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=3186"  CSP 03-02-002   XE "CSP 03-02-002"  , paragraph XIV.B.4. 
See paragraph XII. C., Deferrals, in this Notice  XE "Deferrals"  .  The
justification for any limited scope inspection must be documented in the
file.

Notices of Unsafe or Unhealthful Working Conditions.  TC "B. Notices of
Unsafe or Unhealthful Working Conditions" \f C \l "2"    Notices will be
issued in accordance with   HYPERLINK
"http://www.osha.gov/Firm_osha_toc/Firm_toc_by_sect.html"  29 CFR
1960.26  and   HYPERLINK
"http://www.osha.gov/OshDoc/Directive_pdf/CPL_02-00-148.pdf"  CPL
02-00-148 . 

Recordkeeping Violations  XE "Recordkeeping Violations"    TC "D.
Recordkeeping Violations" \f C \l "2"  .  Whenever the CSHO identifies
OSHA recordkeeping violations, OSHA will propose the appropriate notices
and provide supporting documentation, in accordance with guidance in  
HYPERLINK "http://www.osha.gov/OshDoc/Directive_pdf/CPL_02-00-148.pdf" 
CPL 02-00-148  and   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=3205"  CPL 02-00-135 . 

Recordkeeping violations found on the OSHA-300 Log.  If the CSHO
identifies recordkeeping violations on the calendar year (CY) 2006 or
subsequent OSHA-300 Logs, the Area Director  XE "Area Director"   will
issue notices in accordance with   HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVE
S&p_id=3205"  CPL 02-00-135 , Chapter 2, paragraph II.B., or   HYPERLINK
"http://www.osha.gov/OshDoc/Directive_pdf/CPL_02-00-148.pdf"  CPL
02-00-148 , as appropriate.

Failing to retain records for the prior five-year period.  If an
employer is unable to produce copies of the OSHA Federal Agency Log or
an OSHA-300 Injury and Illness Log used under the recordkeeping system
in effect prior to January 1, 2005, the employer may be cited under  
HYPERLINK
"http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS
&p_id=11303"  29 CFR 1960.69  for failure to retain required records.

Records for CY 2005.  Notices will not be issued for recordkeeping
deficiencies in CY 2005 where there is evidence the employer made a good
faith effort to comply.

D.	Compliance Safety and Health Officers (CSHOs  TC "E. Compliance
Officers (CSHOs" \f C \l "2"  ).  

	When the Area Director has authorized a health inspection in
conjunction with a safety inspection, the safety and health inspections
may be conducted as:

One combined safety and health inspection by a cross-trained CSHO (as
established through specific training or demonstrated ability), or

Separate safety and health inspections, or 

Joint safety and health inspections. 

Joint Safety and Health Inspection.  If the inspection is a joint
inspection, conducted by both a safety CSHO and a health CSHO, there
will be two OSHA-1 forms.  The two CSHOs may hold joint or separate
opening conferences.  Therefore, there may be one opening date for the
safety inspection and a different opening date for the health inspection
for the same employer under the same FEDTARG inspection plan.  If the
inspection is conducted by a cross-trained CSHO, there will be one
OSHA-1 form and one opening conference date.

	FEDTARG Compliance Safety and Health Officer Checklist.  For a
checklist  XE "checklist"   of items that CSHOs need to accomplish on
FEDTARG inspections, please refer to Appendix A of this Notice.

XV.	Relationship to Other Programs  TC "XV. Relationship to Other
Programs" \f C \l "1"  .

Unprogrammed Inspections  TC "A. Unprogrammed Inspections" \f C \l "2" 
. Unprogrammed inspections will be conducted according to   HYPERLINK
"http://www.osha.gov/OshDoc/Directive_pdf/CPL_02-00-148.pdf"  CPL
02-00-148  and/or other guidance documents.  If the occasion for an
unprogrammed inspection, such as a complaint or fatality, arises with
respect to an establishment that is also in the current inspection cycle
under the current FEDTARG inspection list, the two inspections may be
conducted either concurrently or separately.  See also paragraph XVI.B.
of this Notice.

Special Emphasis Program Inspections  TC "B. Special Emphasis Programs"
\f C \l "2"  .  Some establishments may be selected for inspection under
the current FEDTARG inspection list and also under one or more other
OSHA initiatives (NEP or LEP).  Programs based on particular hazards,
such as silica, lead, amputations, etc., or on particular industries,
can be run concurrently with the current FEDTARG inspection list.  CSHOs
will apply all applicable IMIS  XE "IMIS"   codes to the inspection. 
See also paragraph XVI.C. of this Notice.

Inspections Under Both FEDTARG and NEP/LEP.  In the case of an
establishment scheduled for inspection under both FEDTARG and a NEP/LEP,
the CSHO may conduct an inspection limited in scope to the safety and
health issues targeted by the NEP/LEP program if, after reviewing the
OSHA-300 logs, the CSHO determines that the particular NEP/LEP addresses
the serious hazards.  Justification for the limited scope inspection
must be documented in the file.

XVI.	Recording  XE "Recording"   and Tracking  XE "Tracking"    TC "XVI.
Recording and Tracking" \f C \l "1"  .  

A.	FEDTARG 09-Only Inspections  TC "A. FedTarg07-Only Inspections" \f C
\l "2"  .  The OSHA-1 Form must be marked as “programmed planned” in
Item 24.  In addition, the “NEP” box is to be checked and the value
“FEDTARG 09” recorded in Item 25d 

NOTE 1:	The FEDTARG 09 inspections are being coded under the NEP for
ease of tracking.  

NOTE 2:	Health inspections conducted in accordance with this Notice are
to be coded as FEDTARG 09 inspections.

B.	FEDTARG 09-Combined with Unprogrammed Inspections  TC "B. FedTarg07
Combined with Unprogrammed Inspections" \f C \l "2"  .  For all
unprogrammed inspections conducted in conjunction with a FEDTARG 09
inspection, the OSHA-1 forms must be marked as “unprogrammed” in
Item 24 with the appropriate unprogrammed activity identified.  In
addition, the “NEP” box is to be checked and the value “FEDTARG
09” recorded in Item 25d.

C.	FEDTARG 09-Combined with NEP or LEP Inspections  TC "C. FedTarg07
Combined with NEP or LEP Inspections" \f C \l "2"  .  For all programmed
inspections, such as NEPs and LEPs, conducted in conjunction with a
FEDTARG 09 inspection, the OSHA-1 forms must be marked as “programmed
planned” in Item 24.  In addition, the “NEP” box is to be checked
and the value “FEDTARG 09” recorded in Item 25d along with all NEP
and LEP IMIS  XE "IMIS"   codes applicable to the inspection.

D.	FEDTARG 09-Combined with Unprogrammed and Other Programmed
Inspections.  If a FEDTARG 09 inspection is combined with an
unprogrammed inspection, such as an inspection generated through a
complaint, and a programmed inspection, such as a NEP or LEP, then Item
24 must be marked “unprogrammed.”

E.	Strategic Management Plan.  Enter all applicable Strategic Management
Plan hazard/industry codes in Item 25f.  Some examples of entries may
include amputations, ergonomics, lead, silica.

APPENDIX A  TC "APPENDIX A – Description of Industry Groups Included
in ODI 2004" \f C \l "1"   

FEDTARG

Compliance Safety and Health Officer Checklist  XE "Checklist"  

VPP  XE "VPP"   sites

If the CSHO discovers that the establishment is a Voluntary Protection
Programs (VPP), Merit or Star  XE "VPP"   site, exit the site without
conducting an inspection.  These sites must be deleted from the
inspection list.  See paragraph XIII.B. of this Notice.

If an establishment is a VPP applicant  XE "VPP applicant"  , and a VPP 
XE "VPP"   on-site review is scheduled within the next 75 calendar days,
programmed inspections will be deferred.  See paragraph XII.C.2. of this
Notice.

Strategic Partnership  XE "Partnership"   Sites

If the CSHO discovers that the establishment is a participant in
OSHA’s Strategic Partnership  XE "Partnership"   Program and has a
signed agreement, the site may be deferred for up to six months from the
date of the partnership agreement or from the establishment’s
subsequent entry into the partnership.  Check with the Area Director for
further guidance  XE "Area Director"    See paragraph XII.C.1. of this
Notice, and CSP 03-02-002, paragraph XIV.B.3.

	If the establishment is a participant in the OSHA Strategic Partnership
 XE "Partnership"   Program, the inspection may be of limited scope if
the establishment has had an on-site non-enforcement verification
inspection.  See CSP 03-02-002, paragraph  XIV.B.4.

IMIS  XE "IMIS"   

	Enter Agency Code

		Use the “F7” search feature to locate the appropriate code. 

Enter Inspection Type	

For FEDTARG 09-Only Inspections  =  Programmed Planned `

For FEDTARG 09 Combined with Unprogrammed Inspections  XE "Unprogrammed
Inspections"    =  Unprogrammed 

For FEDTARG 09 Combined with LEP Inspections  =  Programmed Planned

	For FEDTARG 09 Combined with Unprogrammed and Other Programmed  =  	
Unprogrammed

Enter Inspection Classification	

Inspection classification:	NEP  =  “FEDTARG 09”

Enter all applicable NEP and LEP Program codes 

In Item(s) 25c and 25d when a federal agency targeting inspection was
conducted and the inspection also meets the protocol for other
program(s). 

Enter all applicable Strategic Management Plan hazard/industry codes	

In Item 25f, (such as amputations, ergonomics, lead, silica). 

 

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Abstract- PAGE  1 

  PAGE  11 

A -   PAGE  2 

Index- PAGE  11 

