MEMORANDUM FOR:	DESIGNATED AGENCY SAFETY AND HEALTH OFFICIALS

FROM:	EDWIN G. FOULKE, JR.

	

SUBJECT:	Request for Agency Fiscal Year 2007 Annual Report on
Occupational Safety and Health

As we approach the end of FY2007, it is time again to request an annual
report on your agency’s occupational safety and health program. 
Section 19(a)(5) of the Occupational Safety and Health Act (OSH Act)
requires that you submit your agency’s report to the Secretary of
Labor, addressing occupational accidents, injuries and illnesses, and
your agency’s program for providing safe and healthful places and
conditions of employment.  Your report should cover Fiscal Year (FY)
2007, and is due by January 1, 2008, as required by 29 CFR
1960.71(a)(1).  The information you provide will be summarized in the
annual report from the Secretary of Labor to the President on the status
of occupational safety and health in federal Executive Branch agencies.

Attached are two templates outlining the specific areas this year’s
report should address, and the format it should follow.  The first, more
comprehensive template is designed for use by all departments and
independent agencies with more than 50 employees.  Those independent
agencies employing 50 or fewer employees may opt to use the second,
abbreviated template provided that each of the following conditions is
met:

The agency has not experienced any fatalities or catastrophic incidents
in FY 2007; and

The agency’s total and lost time case rates for FY 2007 are at or
below the respective government-wide targets of 3.71 and 1.71 (Goals 1 &
2) as established under the Presidential Safety, Health, and
Return-to-Employment (SHARE) Initiative.

Please note that the report requirements are similar, but not identical,
to last year’s request.  Like last year, this year’s report should
include information on designated topics, including:  your agency’s
recordkeeping system(s); the occupational safety and health training
available to employees; and employees’ involvement in the Field
Federal 

Safety and Health Councils [as defined in 29 CFR 1960.84(b)].  You are
also asked to submit information on any fatalities and catastrophic
incidents that have occurred during the fiscal year and provide a
summary investigation report for each, as required by 29 CFR Part
1960.70.  In addition, there is a new section soliciting information on
workplace violence incidents and programs in place to address such
occurrences.  Finally, you are asked to submit a list of your
establishments, if you have not already done so.    (See attached
memorandum dated August 23, 2007.)

As part of your agency’s report submission, please be sure to include
the following:  

An Executive Summary, not to exceed three pages, synopsizing the major
points covered in your report.  Information contained in your Executive
Summary will be selectively incorporated into the Secretary’s report
to the President, so please ensure that it contains any salient
information you wish to provide to the President.  For independent
agencies with 50 or fewer employees, the full report may serve as the
Executive Summary.

Information for each of the seven sections of the report.  Failure to
provide requested information may be noted in the report to the
President.  For departments with agency subdivisions exceeding 1,000
employees, please provide information for both the department and the
individual agencies in the detailed report.  

The name, telephone number, and e-mail address of at least two
individuals with whom we can correspond regarding OSH-related
activities, including your agency’s Designated Agency Safety and
Health Official (DASHO) and your agency’s safety and health
manager(s).  For departments with agency subdivisions with more than
1,000 employees, please provide contact information for both the
department and the agencies.

Please submit an official signed copy of your agency’s report to Diane
Brayden, Director, Office of Federal Agency Programs, at:

			U.S. Department of Labor - OSHA 

Directorate of Enforcement Programs

Office of Federal Agency Programs

			Room N-3622

			200 Constitution Avenue, N.W.

			Washington, DC  20210

Please also provide an electronic copy of your agency’s report in
Microsoft Word format to   HYPERLINK "mailto:ofap@dol.gov"  ofap@dol.gov
.  Again, the due date for these submissions is January 1, 2008.

If there are circumstances that prevent you from submitting your report
by the due date, please contact Ms. Brayden at (202) 693-2187.  If your
report is not received or you do not request a reasonable extension by
the due date, your agency’s status may be reported as “report not
received” in the Secretary’s report to the President.

We look forward to continuing to provide leadership, guidance, and
support to help federal agencies accomplish their OSH responsibilities. 
If you have any questions, need additional information or assistance
regarding this matter or would like an electronic copy of these
instructions, please feel free to contact OFAP at (202) 693-2122.  We
appreciate your attention to this matter and look forward to receiving
your annual report.

Attachments

cc:  Safety and Health Managers

Holmes\Walker\Brayden\Galassi\Fairfax\Shalhoub\Foulke\Chron\DEP Tracker
#:  12030

Q:\direct\cmplpgms\OFAP\President's Reports\2007\Request for Agency
Annual Reports\Finals\FY 2007 Annual Report Request (Final 8-28-07)

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