
[Federal Register Volume 81, Number 196 (Tuesday, October 11, 2016)]
[Notices]
[Pages 70264-70269]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-24526]


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DEPARTMENT OF TRANSPORTATION

National Highway Traffic Safety Administration

[U.S. DOT Docket Number NHTSA-2016-0085 ]


Reports, Forms, and Recordkeeping Requirements

AGENCY: National Highway Traffic Safety Administration (NHTSA), U.S. 
Department of Transportation.

ACTION: Request for public comment on an extension of a currently 
approved collection of information.

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SUMMARY: Before a Federal agency can collect certain information from 
the public, it must receive approval from the Office of Management and 
Budget (OMB). Under procedures established by the Paperwork Reduction 
Act of 1995, before seeking OMB approval, Federal agencies must solicit 
public comment on proposed collections of information, including 
extensions and reinstatement of previously approved collections.
    This document describes a collection of information for which NHTSA 
intends to seek OMB approval.

DATES: Comments must be received on or before December 12, 2016.

ADDRESSES: You may submit comments using any of the following methods. 
All comments must have the applicable DOT docket number (e.g., NHTSA-
2016-0085) noted conspicuously on them.
     Federal eRulemaking Portal: Go to http://www.regulations.gov. Follow the online instructions for submitting 
comments.
     Mail: Docket Management Facility, M-30: U.S. Department of 
Transportation, 1200 New Jersey Avenue SE., West Building Ground Floor, 
Room W12-140, Washington, DC 20590-0001.
     Hand Delivery or Courier: West Building Ground Floor, Room 
W12-140, 1200 New Jersey Avenue SE., between 9 a.m. and 5 p.m. ET, 
Monday through Friday, except Federal holidays. Telephone: 1-800-647-
5527.
     Fax: 202-493-2251
    Instructions: All submissions must include the agency name and 
docket number for this proposed collection of

[[Page 70265]]

information. Note that all comments received will be posted without 
change to http://www.regulations.gov, including any personal 
information provided. Please see the Privacy Act heading below.
    Privacy Act: Anyone is able to search the electronic form of all 
comments received into any of our dockets by the name of the individual 
submitting the comment (or signing the comment, if submitted on behalf 
of an association, business, labor union, etc.). You may review DOT's 
complete Privacy Act Statement in the Federal Register published on 
April 11, 2000 (65 FR 19477-78) or you may visit http://DocketInfo.dot.gov.
    Docket: For access to the docket to read background documents or 
comments received, go to http://www.regulations.gov or the street 
address listed above. Follow the online instructions for accessing the 
dockets.

FOR FURTHER INFORMATION CONTACT: Leo Yon, Trends Analysis Division 
(NEF-170), Room W45-215, NHTSA, 1200 New Jersey Ave., Washington, DC 
20590. Telephone: (202) 366-7028.

SUPPLEMENTARY INFORMATION: Under the Paperwork Reduction Act of 1995, 
before an agency submits a proposed collection of information to OMB 
for approval, it must first publish a document in the Federal Register 
providing a 60-day comment period and otherwise consult with members of 
the public and affected agencies concerning each proposed collection of 
information. The OMB has promulgated regulations describing what must 
be included in such a document. Under OMB's regulation, see 5 CFR 
1320.8(d), an agency must ask for public comment on the following:
    (i) Whether the proposed collection of information is necessary for 
the proper performance of the functions of the agency, including 
whether the information will have practical utility;
    (ii) the accuracy of the agency's estimate of the burden of the 
proposed collection of information, including the validity of the 
methodology and assumptions used;
    (iii) how to enhance the quality, utility, and clarity of the 
information to be collected; and
    (iv) how to minimize the burden of the collection of information on 
those who are to respond, including the use of appropriate automated, 
electronic, mechanical, or other technological collection techniques or 
other forms of information technology, e.g. permitting electronic 
submission of responses.
    In compliance with these requirements, NHTSA asks for public 
comments on the following collection of information:
    Title: Reporting of Information and Documents about Potential 
Defects.
    Type of Request: Revision of a currently approved information 
collection.
    OMB Control Number: 2127-0616.
    Affected Public: Businesses or individuals.
    Abstract: This notice requests comment on NHTSA's proposed 
extension to approved collection of information OMB No. 2127-0616. The 
Transportation Recall Enhancement, Accountability, and Documentation 
(TREAD) Act (Pub. L. 106-414) was enacted on November 1, 2000. These 
TREAD requirements of the Act are found in 49 U.S.C. 30166 and many of 
these requirements are implemented through, and addressed with more 
specificity in, 49 CFR part 579 Reporting of Information and 
Communications about Potential Defects.
    These Early Warning Reporting (EWR) requirements specify that 
manufacturers of motor vehicles and motor vehicle equipment submit 
information, periodically or upon NHTSA's request, that includes claims 
for deaths and serious injuries, property damage data, communications 
from customers and others, information on incidents resulting in 
fatalities or serious injuries from possible defects in vehicles or 
equipment in the United States or in identical or substantially similar 
vehicles or equipment in a foreign country, and other information that 
assist NHTSA in identifying potential safety-related defects. The 
intent of this information collection is to provide early warning of 
such potential safety-related defects.
    Estimated Burden Hours: This approved information collection was 
last renewed in August 2013, when additional component type codes were 
added to manufacturer EWR submissions. See 78 FR 51412. Due to one-time 
investments and other associated costs, the collection was approved for 
85,193 burden hours and $10.3 million dollars in the first year. We 
estimated subsequent years would require 45,897 burden hours and $5.75 
million dollars. Today we update these estimates by removing the first-
year costs associated with the 2013 rulemaking, as well as revising 
estimates to better align with current EWR volume.
    First, the below estimates are adjusted to better reflect current 
EWR submission volume. Table 1 provides an average annual submission 
count for each claim category submitted per the requirements of 49 CFR 
579:

                                           Table 1--Annual Average of Submissions by Manufacturers (2013-2015)
--------------------------------------------------------------------------------------------------------------------------------------------------------
                                       Light     Heavy, med                           Emergency                          Child     Equipment
         Category of claims           vehicles    vehicles    Trailers  Motorcycles    vehicles     Buses     Tires   restraints      mfr.       Totals
--------------------------------------------------------------------------------------------------------------------------------------------------------
Injury Fatality....................      9,082           97         13          135            3        12        74         378            8      9,804
Property Damage *..................      8,554          572         21           16            2        55     2,261         N/A          N/A     11,481
                                    --------------------------------------------------------------------------------------------------------------------
Warranty Claims....................                                                     Aggregate Data
                                    --------------------------------------------------------------------------------------------------------------------
Consumer Complaints................                                                     Aggregate Data
                                    --------------------------------------------------------------------------------------------------------------------
Mfr. Field Reports.................     66,064        7,221         13        1,276            3       461       N/A       4,259          N/A     79,297
                                    --------------------------------------------------------------------------------------------------------------------
Dealer Field Reports...............                                                     Aggregate Data
                                    --------------------------------------------------------------------------------------------------------------------
Foreign Death Claims...............         59            1          1            2            0         0         2          35            0        101
                                    --------------------------------------------------------------------------------------------------------------------
    Totals.........................     83,759        7,891         48        1,429            8       528     2,337       4,672            8    100,683
--------------------------------------------------------------------------------------------------------------------------------------------------------
* Property damage claims are aggregate data but are counted differently because they require more time to manually review.

    The above updated submission totals represent a 17% increase from 
the currently approved information collection. Submission totals for 
each category have risen with an average of 9,804 injury and fatality 
claims (previously 6,041 claims), 11,481 property damage claims 
(previously 11,402 claims), 79,297 manufacturer

[[Page 70266]]

field reports (previously 68,574 field reports), 101 foreign death 
claims (previously 41 claims), totaling 100,683 submissions on average 
(previously estimated at 86,058 submissions).
    The agency estimates that an average of 5 minutes is required for a 
manufacturer to process each report, with the exception of foreign 
death claims. We estimate foreign death claims require an average of 15 
minutes to process. Multiplying this average number of minutes by the 
number of submissions NHTSA receives in each reporting category yields 
the burden hour estimates found below in Table 2:

                                                         Table 2--Estimated Annual Burden Hours
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                                       Light     Heavy, med                           Emergency                          Child     Equipment
         Category of claims           vehicles    vehicles    Trailers  Motorcycles    vehicles     Buses     Tires   restraints      mfr.       Totals
--------------------------------------------------------------------------------------------------------------------------------------------------------
Injury Fatality....................        757            8          1           11            0         1         6          32            1        817
Property Damage*...................        713           48          2            1            0         5       188         N/A          N/A        957
                                    --------------------------------------------------------------------------------------------------------------------
Warranty Claims....................                                                     Aggregate Data
                                    --------------------------------------------------------------------------------------------------------------------
Consumer Complaints................                                                     Aggregate Data
                                    --------------------------------------------------------------------------------------------------------------------
Mfr. Field Reports.................      5,505          602          1          106            0        38       N/A         355          N/A      6,608
                                    --------------------------------------------------------------------------------------------------------------------
Dealer Field Reports...............                                                     Aggregate Data
                                    --------------------------------------------------------------------------------------------------------------------
Foreign Death Claims...............         15            0          0            1            0         0         1           9            0         25
                                    --------------------------------------------------------------------------------------------------------------------
    Totals.........................      6,990          658          4          119            1        44       195         395            1      8,407
--------------------------------------------------------------------------------------------------------------------------------------------------------
* Property damage claims are aggregate data but are counted differently because they require more time to manually review.

    Our previous estimates totaled 7,178 burden hours associated with 
these Early Warning submissions. We now update that total to 8,407 
burden hours, a 17% increase, associated with the above noted claim 
categories.
    The burden hours associated with aggregate data submissions for 
consumer complaints, warranty claims, and dealer field reports are 
included in reporting and computer maintenance hours. The burden hours 
for computer maintenance are calculated by multiplying the hours of 
computer use (for a given category) by the number of manufacturers 
reporting in a category. Similarly, reporting burden hours are 
calculated by multiplying hours used to report for a given category by 
the number of manufacturers for the category. Using these methods and 
the average number of manufacturers who report annually, we estimate 
the burden hours for reporting cost and computer maintenance below in 
Table 3:

                  Table 3--Estimated Annual Burden Hours for Reporting and Computer Maintenance
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                                                                                     Hours for
                                                     Quarterly     Annual burden     computer      Annual burden
   Vehicle/equipment category     Avg. Number of     hours to        hours for      maintenance      hours for
                                   manufacturers    report per       reporting          per          computer
                                                   manufacturer                    manufacturer     maintenance
----------------------------------------------------------------------------------------------------------------
Light Vehicles..................              39               8           1,248             347          13,533
Medium-Heavy Vehicles...........              39               5             780            86.5           3,374
Trailers........................              80               1             320            86.5           6,920
Motorcycles.....................              15               2             120            86.5           1,298
Emergency Vehicles..............               7               5             140            86.5             606
Buses...........................              38               5             760            86.5           3,287
Tires...........................              34               5             680            86.5           2,941
Child Restraints................              34               1             136            86.5           2,941
Vehicle Equipment...............               6               1              24               -  ..............
                                 -------------------------------------------------------------------------------
    Totals......................  ..............  ..............           4,208  ..............          34,899
----------------------------------------------------------------------------------------------------------------

    Thus, the total burden hours for EWR death and injury data, 
aggregate data and non-dealer field reports is 8,407 (Table 2) + 4,208 
(Table 3) + 34,899 (Table 3) = 47,514 burden hours.
    In order to provide the information required for foreign safety 
campaigns, manufacturers must (1) determine whether vehicles or 
equipment that are covered by a foreign safety recall or other safety 
campaign are identical or substantially similar to vehicles or 
equipment sold in the United States, (2) prepare and submit reports of 
these campaigns to the agency, and (3) where a determination or notice 
has been made in a language other than English, translate the 
determination or notice into English before transmitting it to the 
agency. NHTSA estimates that preparing and submitting each foreign 
defect report (foreign recall campaign) requires 1 hour of clerical 
staff and that translation of determinations into English requires 2 
hours of technical staff (note: this assumes that all foreign campaign 
reports require translation, which is unlikely). Between 2013 and 2015, 
NHTSA received a yearly average of 133 foreign recall reports which 
results in 133 hours for preparation and submission of the reports (133 
defect reports x 1 hour clerical = 133 hours) and 266 hours for 
technical time (133 foreign recall reports x 2 hours technical = 266 
hours.
    With respect to the burden of determining identical or 
substantially similar vehicles or equipment to those sold in the United 
States, manufacturers of motor vehicles are required to submit not 
later than November 1 of each year, a document that identifies foreign 
products and their domestic counterparts. NHTSA continues to

[[Page 70267]]

estimate that the annual list could be developed with 8 attorney hours 
and 1 hour for IT work. NHTSA receives these lists from 83 
manufacturers, on average, resulting in 747 burden hours (83 vehicle 
manufacturers xx 8 hours for attorney support = 664 hours) + (83 
vehicle manufacturers x 1 hour for IT support = 83 hours).

                                  Table 4--Hourly Burden for Foreign Reporting
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                                                                                           Burden hours
                 Task                         Qty              Occupation        -------------------------------
                                                                                     Per unit          Total
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Annual List...........................              83  Attorney................               8             664
Annual list--Electronic...............              83  IT......................               1              83
Foreign Defect Report.................             133  Clerical................               1             133
Foreign Defect report.................             133  Technical...............               2             266
                                       -------------------------------------------------------------------------
    Total.............................  ..............  ........................  ..............           1,146
----------------------------------------------------------------------------------------------------------------

    Therefore, the total annual hour burden on manufacturers for 
reporting foreign safety campaigns and substantially similar vehicles/
equipment is 1,146 hours (774 hours professional time + 133 hours 
clerical time + 266 hours technical time). This is an increase of 154 
burden hours from our previous estimate (1,146 hours for current 
estimate--992 hours for previous estimate).
    Section 579.5 also requires manufacturers to submit notices, 
bulletins, customer satisfaction campaigns, consumer advisories and 
other communications that are sent to more than one dealer or owner. 
Manufacturers are required to submit this information monthly. Section 
579.5 does not require manufacturer to create these documents; rather, 
only copies of these documents must be submitted to NHTSA. Therefore, 
the burden hours are only those associated with collecting the 
documents and submitting copies to NHTSA. Manufacturers must index 
these communications and email them to NHTSA within 5 working days 
after the end of the month in which they were issued.
    NHTSA continues to estimate that we receive about 7,000 notices a 
year. We estimate that it takes about 5 minutes to collect, index, and 
send each notice to NHTSA. Therefore, we continue to estimate that it 
takes 7,000 documents x 5 minutes = 35,000 minutes or 583 hours for 
manufacturers to submit notices as required under Part 579.5.

             Table 5--Total Burden Hours for This Collection
------------------------------------------------------------------------
                                                           Annual burden
                     Reporting type                            hours
------------------------------------------------------------------------
EWR Reporting (Table 3).................................          47,514
Foreign Reporting (Table 4).............................           1,146
Part 579.5..............................................             583
                                                         ---------------
    Total...............................................          49,243
------------------------------------------------------------------------

    Estimated Cost Burdens--We now estimate the calculated cost burdens 
that this collection imposes on industry. The hourly wage rates shown 
below have been utilized in previous renewals of this collection and 
are now updated through June 2016. These current rate adjustments are 
derived from the Employment Cost Index Historical Listing (Volume III) 
provided by the U.S. Bureau of Labor Statistics to adjust for 
inflation. The non-seasonally adjusted wages and salaries, for private 
industry workers, were referenced to calculate the following updated 
2016 wage rates:

                Table 6--Hourly Wage Rates by Occupation
------------------------------------------------------------------------
                                                        Wage rate
                  Occupation                   -------------------------
                                                    2011         2016
------------------------------------------------------------------------
Attorney......................................      $130.39      $144.47
Engineer......................................       130.39       144.47
IT............................................       145.59       161.31
Technical.....................................        94.09       104.25
Clerical......................................        30.69        34.00
------------------------------------------------------------------------
2016 wage data from U.S. Department of Labor.

    We have also constructed various breakdowns of the average five 
minutes of labor among the various occupations depending on the type of 
document that was reviewed. For example, to combine three minutes of 
technical labor and two minutes of clerical labor produces a combined 
wage rate of $76.15 per hour, using the adjusted 2016 wage rates in 
Table 6. Table 7 shows the time allocations and weighted hourly rate by 
report:

                                               Table 7--Time Allocation and Weighted Hourly Rate by Report
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                                                                                                                                               Weighted
                          Claim type                             Attorney     Engineer        IT       Technical     Clerical    Total time  hourly rate
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Claims of Injury/Death.......................................            3            0            0            0            2            5      $100.29
Property Damage..............................................            0            0            0            3            2            5        76.15
Mfr. Field Reports...........................................            0            0            0            3            2            5        76.15
Foreign Deaths...............................................            3           10            0            0            2           15       129.74
--------------------------------------------------------------------------------------------------------------------------------------------------------

    The total cost for 2016 Claims documents were obtained using the 
following formula:
K x T x W = Costs for claim type
Where:

K = Documents submitted by industry
T = Average time spent on a document
W = Wage rate based on U.S. Department of Labor and skill mix

    For example, the estimated cost to report light vehicle death and 
injury claims is $75,899 (9,082 death and injury claims reported x 5/60 
hours x $100.29 wage rate).
    NHTSA estimates the reporting costs as a function of
     The number of manufacturers reporting;
     The frequency of required reports;
     The number of hours required per report; and
     The cost of personnel to report.

[[Page 70268]]

    The number of manufacturers reporting is estimated from EWR 
submission. The frequency of reports is fixed at 4 times per year. The 
number of hours for reporting ranges from 1 hour for trailer 
manufacturer to 8 hours for light vehicle manufacturers (See Table 3). 
In addition, we assume that 50 percent of the total burden hours are 
utilized by technical personnel while clerical staff consumes the 
remaining 50 percent. In other words, the hourly wage rate for each 
quarterly report is split evenly between technical and clerical 
personnel and a weighted average of the wage hour is developed from 
this assumption. For 2016 the wage rate is $69.13 ([$104.25 x 0.5] + 
[$34.00 x 0.5]).
    The reporting costs are calculated as follows:
M x Tp x 4 x $69.13 = cost of reporting
Where:

M = Manufacturers reporting data in the category
Tp = Reporting time for the category
4 = Quarterly reports per year
$69.13 = Reporting cost wage rate (rounded)

    Thus, the estimated reporting cost for light vehicles is $86,272 
(39 manufacturers x 8 hours x 4 quarters x $69.13 wage rate).
    The costs for computer maintenance including software, hardware, 
data storage, etc. were calculated using the following formula:
M x Tc x IT = cost of computer maintenance
    Where:

M = Manufacturers reporting data in the category
Tc = Annual computer maintenance time per manufacturer 
for the category
IT = IT wage rate

    The computer maintenance costs for light vehicles are $2,183,059 
(39 manufacturers x 347 hours x $161.31 wage rate).
    Table 8 shows the annual cost of reporting EWR information to NHTSA 
using the information outlined in tables 1, 2, 3, 6, and 7:

                                                     Table 8--Estimate EWR Costs by Submission Type
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                                       Light     Heavy, med                           Emergency                          Child     Equipment
              Category                vehicles    vehicles    Trailers  Motorcycles    vehicles     Buses     Tires   restraints      mfr.       Totals
--------------------------------------------------------------------------------------------------------------------------------------------------------
(Injury/Fatality)..................    $75,899         $811       $109       $1,128          $25      $100      $618      $3,159          $67    $81,916
Property Damage *..................     54,284        3,630        133          102           13       349    14,348           0            0     72,859
                                    --------------------------------------------------------------------------------------------------------------------
Warranty Claims....................                                                     Aggregate Data
                                    --------------------------------------------------------------------------------------------------------------------
Consumer Complaints................                                                     Aggregate Data
                                    --------------------------------------------------------------------------------------------------------------------
Mfr. Field Reports.................    419,247       45,825         82        8,098           19     2,926         0      27,028            0    503,224
                                    --------------------------------------------------------------------------------------------------------------------
Dealer Field Reports...............                                                     Aggregate Data
                                    --------------------------------------------------------------------------------------------------------------------
Foreign Death Claims...............      1,914           32         32           65            0         0        65       1,135            0      3,244
Reporting Cost.....................     86,272       53,920     22,121        8,295        9,678    52,537    47,007       9,401        1,659    290,891
Computer Maintenance...............  2,183,059      544,192  1,116,291      209,305       97,675   530,238   474,424     474,424            0  5,629,607
                                    --------------------------------------------------------------------------------------------------------------------
    Totals:........................  2,820,674      648,410  1,138,769      226,992      107,410   586,150   536,463     515,147        1,726  6,581,741
--------------------------------------------------------------------------------------------------------------------------------------------------------
Note: Totals may not be exact due to rounding.

    Table 9 details the total annual costs for reproting annual list of 
substatially similar vehicles and foreign safety campaigns:

                             Table 9--Estimated Annual Costs for Substantially Similar Vehicles and Foreign Safety Campaigns
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                                                                                                                 Burden hours
                  Task                          Qty               Occupation          2016 Wage rate ------------------------------------      Cost
                                                                                      (from Table 6)     Per unit            Total
--------------------------------------------------------------------------------------------------------------------------------------------------------
Annual list.............................              83  Attorney..................         $144.47               8                 664         $95,929
Annual list--Electronic.................              83  IT........................          161.31               1                  83          13,389
Defect report...........................             133  Clerical..................           34.00               1                 133           4,523
Defect report...........................             133  Technical.................          104.25               2                 266          27,731
                                         ---------------------------------------------------------------------------------------------------------------
    Foreign Campaign Totals.............  ..............  ..........................  ..............  ..............               1,146         141,572
--------------------------------------------------------------------------------------------------------------------------------------------------------

    The cost associated for manufacturers to submit Part 579.5 notices, 
bulletins, customer satisfaction campaigns, consumer advisories and 
other communications that are sent to more than one dealer or owner can 
be estimated from the number of hours and wage of personal submitting 
the documents. We understand that some manufacturers have clerical 
staff collect and submit the documents and other have technical staff. 
Because we do not know how many documents are sent by a particular 
staff we will assume they are done the higher paid staff. Thus, we 
estimated the cost to collect and submit Part 579.5 documents at 583 
hours x $104.25 for Technical staff = $60,779 for manufacturers to 
submit notices as required under Part 579.5.
    Table 10 shows the estimated cost for manufacturers to report EWR 
data, foreign campaigns, and Part 579.5 documents through this 
collection:

  Table 10--Total Dollar Estimates for Manufacturers To Comply With EWR
         Reporting, Foreign Reporting, and Part 579.5 Reporting
------------------------------------------------------------------------
                                                            Annual Cost
                     Reporting Type                             ($)
------------------------------------------------------------------------
EWR Reporting (Table 8).................................      $6,581,741
Foreign Reporting (Table 9).............................         141,572
Part 579.5 Submissions..................................          60,779
                                                         ---------------
    Total...............................................       6,784,092
------------------------------------------------------------------------


[[Page 70269]]

    Removed Burdens-- Our previous renewal of this collection included 
one-time cost estimates associated with adding a new vehicle type, fuel 
and/or propulsion system type, and four new components (stability 
control, forward collision avoidance, lane departure prevention, and 
backover prevention) to vehicle EWR reporting. These one-time costs 
were estimated for manufacturers to amend their reporting templates and 
revise their software system to support the new reporting requirements. 
See 78 FR 51415. Manufacturers were required to make these changes to 
their vehicle EWR reporting by January 1, 2015. See 79 FR 47591. As 
these one-time costs have already been incurred and manufacturers have 
already made the necessary modifications to their systems, a total of 
39,296 burden hours and $4.57 million dollars will be removed from this 
collection.
    Summary of Burden Estimate--Based on the foregoing, we estimate the 
burden hours for industry to comply with the current EWR requirements, 
foreign campaign requirements and Part 579.5 requirements total 49,243 
burden hours (47,514 for EWR requirements + 1,146 hours for foreign 
campaign requirements + 583 hours for Part 579.5). This is a decrease 
of 35,950 hours from the currently approved collection, mostly due to 
the one-time costs we previously estimated and have now removed from 
this collection. We now estimate the cost burden for current EWR 
requirements, foreign campaign requirements, and Part 579.5 
requirements to total $6,784,092 annually.
    Estimated Number of Respondents--NHTSA receives EWR submissions, 
foreign campaigns, and Part 579.5 submissions from roughly 292 
manufacturers per year.
    In summary, we estimate that there will be a total of 292 
respondents per year associated with OMB No. 2127-0616.

    Issued on: October 4, 2016.
Michael L. Brown,
Acting Director, Office of Defects Investigation.
[FR Doc. 2016-24526 Filed 10-7-16; 8:45 am]
 BILLING CODE 4910-59-P


