FY 2011 End of Year (EOY) Reporting Protocol for “SP-4”

Action	No Later Than

States should report two numbers -- the numbers of Community Water
Systems (CWS) that have substantially implemented Source Water
Protection (SWP) according to the state definition and the population
served by those CWS.  States have the option of reporting to their
Regional Office or through SDWIS (Attachment B).  Any changes to a
state’s definition of substantial implementation should be documented
and provided to the region.  	Regions Determine

It is helpful to HQ if you use the sample reporting template (below). 
For each state, the Region should indicate whether or not the state is
reporting through SDWIS.  If “Yes,” indicate the date that the state
formally notified the region (must be by June 30).  For states
continuing to report to the regions, “No,” document the numbers of
CWS and the population served by those water systems.  If there has been
a change to any state’s definition of substantial implementation, the
changes should be provided to HQ.   E-mail the table and any narrative
to Beth Hall [hall.beth@epa.gov].  	Weds, Sept. 14

Headquarters will use SDWIS and the tables to calculate the percentages
of CWS and population served for each State, and for the Region, based
on Q3/FY2011 SDWIS-FED denominators and return those data to the
Regions.	Tuesday, October 4

Once the Regions have, for each state, the final percentages, the
Regions can complete entry of the final percentages of CWS and of the
population served, into ACS.  Please make note in the ACS comment field
provided if a state’s definition of substantial implementation has
changed.  	Mid October



Sample Reporting Template for Regions

CWS that have achieved “substantial implementation” according to
each State’s definition.  (cumulative)

State	Reporting SDWIS ?	For Y, date

Notification received	# CWSs	Population Served

Connecticut  	Yes/No	 



Maine  	Yes/No



	Massachusetts  	Yes/No



	New Hampshire  	Yes/No



	Rhode Island  	Yes/No



	Vermont  	Yes/No



	Narrative:



Regions II – X :   Please replace Region I state names with your
states’ names. 

